Personal Assistant

  • Job Reference: PALDQ1
  • Date Posted: 27 April 2022
  • Recruiter: Advancing People Ltd
  • Location: City of London, London
  • Salary: £45,000
  • Bonus/Benefits: plus company benefits
  • Sector: Administration
  • Job Type: Contract
  • Duration: 12 months
  • Work Hours: Full Time

Job Description

Do you have PA experience, supporting teams within the very best administration and communication, with the ability to travel into London on a Hybrid basis?

If so, this could be the perfect hybrid-working Personal Assistant role for you, with a fantastic International client, based in London with a basic salary of £45,000 plus numerous benefits and genuine career progression available.

The role is initially on a 12 month contract basis but this could become permanent.

Typically working 3/4 days in the office and working from home, this is flexible and you will be supporting 3 stakeholders within the business.

The role:

You will focus the majority of your time providing a secretarial support service to a specific team, focusing on a range of administration support tasks. You may also provide personal support to a nominated manager/managers and this may require diary and e mail support, as necessary.

More detail:

  • Ensuring records of meetings are kept through the production of accurate and timely minutes and any related documentation
  • Managing assigned projects and contribute to other projects as required
  • Providing relevant management information to managers as required
  • Organising diary, files and electronic records
  • Screening calls and e-mails, prioritising items for response and answering routine enquiries. Re-directs items as appropriate.
  • Providing administration support for personal matters, as appropriate
  • Preparing paperwork for meetings
  • Organising local and international travel arrangements, including visa requirements, insurance arrangements and the preparation of travel itineraries
  • Liaising with other support areas as required
  • Producing a wide variety of documentation using appropriate software packages, including reports, presentations, letters and spreadsheets. Reviews final documentation for completeness, accuracy, quality, corporate style and format
  • Processing invoices and checks and reconciles expenses for their department/team
  • Screening calls for the department
  • Negotiating with suppliers to provide best balance of quality, service and price

The person:

  • You will have PA/ Administrative experience - ideally supporting a team
  • Experience of diary management and compiling international travel itineraries and plans, as well as producing and circulating detailed minutes and actions
  • A confident user of Microsoft office packages in particular Word and Excel
  • Attention to detail with ability to produce accurate documentation, professional documents which are visually appealing and correct with regards to grammar, layout and spelling.
  • Ability to work effectively within a team.
  • Prioritisation and organisational skills - able to demonstrate flexibility with regards to working hours when required and is able to produce a high quality of work within short deadlines.
  • Proactive - is able to anticipate issues and rectify these on behalf of their manager/team
  • Internal Networking skills - understands the organisation and where to find answers/relevant resources.
  • Self-motivated
  • Numerate - able to create spreadsheets and manage expenses processes
  • Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders. Portrays a professional and polished image of the Division to all external contacts.
  • May hold technically relevant qualifications e.g. Word processing/secretarial qualifications

As well as full training, support and development, our client is offering a basic salary of £45,000 plus numerous benefits and a clear career path for you to develop within the organisation.

Advancing People - The Recruitment Specialist

Advancing People Ltd is an Equal Opportunities Employer and acts as both an Employment Business and Employment Agency.